Toddlers area

Policies & Guidelines

Please Bring the Following:

  • A bag with a change of clothes for your child
  • Hat
  • 2 Pieces of fruit to share (other ideas include vegetable sticks, cheese, dried fruit, plain crackers)
  • Refillable Drink Bottle with Water only (clearly labeled)
  • Packed lunch in a clearly labeled lunch box (full day students only)
  • A bag that contains a cot sheet, blanket, soft toy and pillow for your child at rest time
  • Nappies and comforters/bottles/dummies if required.

Practice and Policy Regarding Delivery and Collection of Students

On arrival to the centre, you will be required to sign your child in. Parents are not allowed to drop their child off outside the gate. Children must be escorted into the centre by an adult. Parents are encouraged  to help their child with their school bag and other items and then settle them into an activity.  Parents are welcome to be shown around the centre by their child, especially if the child has something special they would like to share. All parents will be asked to leave before the Forum session begins.

Upon departure, parents must also sign their child out and collect them from within the gates. No child will be allowed to leave the centre gates without escort from a parent or nominated adult. Please ensure that all adults collecting children have some form of photo identification on them.

Practice and Policy Regarding Outings

With excursions, a note will be sent home to parents outlining the destination, time of departure and arrival back to GEMS Prep School, items to bring and any costs. At the bottom of the note will be a permission form, which must be signed and returned. If you do not wish your child to attend the excursion, then do not return the form and you will need to make other arrangements for your child, as there will be no supervision available at the centre.

Practice and Policy Regarding Discipline and Management of Children

Gems Prep School will adopt a positive discipline policy. This involves focusing on the positive behaviour of children and verbally rewarding them for displaying this behaviour. If necessary, the modelling and role-play of appropriate behaviour will be demonstrated to the children. Positive reinforcements will be immediate, constant and consistent.

Anecdotal records will be kept to monitor children’s progress and behaviour. If a particular behaviour, either positive or negative is reoccurring, then further observational techniques will be administered. Behaviour and any other matter of concern will be discussed with parents on a needs basis.

No child will be subject to any form of corporal punishment, punishment by solitary confinement, immobilization or other humiliating or frightening punishment.

No child will be isolated from the other children for any reason, other than illness or an accident. If Educators identity behaviour that is inappropriate, then the child will be re-directed to another activity. At all times, the behaviour will be identified and not the child. The only time a child will be required to “sit and think” is if the behaviour is causing another child physical harm, and it will be for no longer than 3 minutes and at all times will be in eye contact with a staff member. If Educators feel it is necessary, then a conference with the parent or guardian will be organised with an Individual Education Plan created to help reinforce positive behaviour.

Practice and Policy Regarding Food and Nutrition

It is required that all children bring a piece of fruit to share with the class. Alternative options to bringing fruit include cut vegetable sticks, cheese, dried fruit and plain crackers. Parents are required to bring a cut lunch for their child. Healthy lunch options include wholemeal bread, salad items, fruit, yoghurt, cold meats, dried fruits, milk and low sugar fruit drinks. Cooking lessons will involve all children and it is most important that you inform GEMS Prep School of any food allergies or restricted dietary requirements. Brochures and information are available either at the front desk or from office staff.

Practice and Policy Regarding Sun Protection

It is a requirement that all children wear a hat when outside and have a t-shirt on with short sleeves. The main policy will be: No hat, no play. It is our policy that all children must arrive at GEMS Prep School with sunscreen on their face and other exposed areas. Sunscreen is provided at the sign in desk and will be re-applied at lunch time. Sunscreen will be applied to all children with a tissue. The brand we use can be the Cancer Council 30+, Black and Gold 30+, Coles or Woolworths 30+. If you do not wish for your child to wear these brands, then please provide your own sunscreen and we are happy to apply that to your child only.

Practice and Policy Regarding Illness and Infection

Open wounds, sores, cuts or grazes on both staff and children need to be covered at all times. If a dressing comes off, then it is to be replaced and then removed into a sealed container.

The modelling and then monitoring of the washing and drying of hands will occur before and after eating and after going to the toilet. A paper towel dispenser will be used for the drying of hands.

Any communicable diseases will be handled in accordance to Staying Healthy in Childcare-Preventing infectious diseases in child care.

If you are unsure as to whether to send your child or not, please visit

Parents/ Guardians will be notified immediately. Failing this, then contact will be made on the same day. In the case of illness, the following will occur:

  • Children with infectious diseases, as outlined in Communicable Diseases – Guidelines for Teachers, Local Authorities and Child Care Centres published by the Health Department of Western Australia, will not be accepted into the program to reduce the spread of infection. Exclusion periods will be in line with the mentioned book.
  • Should a child become ill whilst attending the centre and depending on the severity of the illness, the parent/guardian will be notified.
  •  An incident/accident report form shall be completed when a child becomes ill or has an accident whilst at the centre as soon as is practical.

Supervising Officer or Person to Act in Place of Monique Vollprecht

I am the licensee of Gems Prep School. If there is a circumstance where I can no longer be the supervising officer, then an appropriate person will be employed.

Emergency and Evacuation Procedures

In the case of an emergency, the children will be led from the centre through either exit door and will be gathered in an appropriate area. Parents or nominated guardian will be contacted immediately. In the case of a natural disaster such as flooding, an earthquake or cyclone the children will be moved to the nearest shelter with their parents/guardians immediately contacted for collection of their child/ren. The teacher in charge will remain with the children until all have been collected.

Procedure for Dealing with Concerns of Parents

If a parent has any type of concern, personal matter, their child’s progress or behaviour they wish to discuss with the staff at Gems Prep School, they will be encouraged to make an appointment time. All matters will be dealt with in a highly confidential matter and will be documented. It is requested that any concerns are discussed in private to ensure confidentiality and that a concentrated effort can be made to resolve the situation. Therefore, interview times will not be held whilst there are children or other adults present. I strongly encourage and support the discussion of any issue. Please remember that no matter is to small or to big and will be handled in a professional and confidential manner.

Procedure for the Keeping of Records

All records of children whilst attending Gems Prep School will be kept for the specified time in accordance with Regulation 73 and 74, Children and Community Services (Early Childhood Care) Regulations, 2006 by GEMS Prep School. All information contained in a record under Regulation 67,68,69,70,71 02 72 will remain confidential, except when required by law or any other written Act or with the written authorisation of the person or, in the case of a child, the parent of the child, to whom the information relates. This is all in accordance of Regulation 74 – Confidentiality of records.

Contact details for Education and Care Regulatory Unit

Address 1st Floor
111 Wellington Street
East Perth 6004
Telephone: (08) 6551 8333 Freecall STD: 1800 199 383
Fax: (08) 6552 1555